Leasing Management Software

The Leasing Management module centralizes all your lease agreements and provides a comprehensive overview of your company’s owned and leased assets. It helps reduce legal and financial risks, track key deadlines, and anticipate changes in your property portfolio for more rigorous, proactive management.

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Key Benefits for Leasing Management

Extract and leverage data from scanned lease agreements

Eliminate manual data entry with automatic record creation and key-information capture. Whether your commercial leases are stored as text or images, they become accessible, searchable, and actionable. Simply drag and drop your documents, classify them, and retain the full historical record.

Maximize the value of your real estate portfolio

Optimize your company’s real estate footprint with complete mapping and centralized oversight of owned and leased properties. Track the legal and financial aspects of each contract and manage every stage of your site lifecycle.

Never miss another critical date

Receive notifications to anticipate renewals, extensions, and key deadlines to prevent the loss of rights or unexpected costs.

Take control of rent reviews

Automate indexation, compare theoretical and actual rent, and access the complete revision history—regardless of the index used (BT01, ILC, ILAT, IRL).

Core Features of our Leasing Management Software

Gain a global, international and centralized view of your entire real estate portfolio. This module enables legal departments to control risk and proactively plan for the evolution of the company’s owned and leased assets.

Site Tracking and Management

Access a detailed profile for each site, including description, location, commercial environment, square footage, key dates (opening, closure, relocation), and related revenues. With one click, retrieve all associated contracts and property titles to manage your assets effectively and ensure rigorous, transparent oversight.

By automating data centralization and eliminating manual entries, organizations typically reduce data entry time by 10% to 20% and lower human error rates by up to 30%, resulting in smoother, more reliable real estate oversight.

Advanced Lease Inventory and Reporting

Centralize all essential lease information—stakeholders, clauses, rent, and charges. Automatic indexation ensures secure tracking of rent adjustments and simplifies rent review. Easily access all property titles linked to a specific location for consolidated reporting and reliable data.

These automation capabilities translate into measurable efficiency gains, improving reporting accuracy while freeing legal and administrative teams to focus on higher-value tasks.

Financial and Tax Tracking of Lease Terms

Manage the full financial scope of your contracts—fixed and variable rents, indexation periods, suspensions, security deposits, service charges, taxes, and fees. Obtain a clear, consolidated view to safeguard budgets, forecast accurately, and maintain full transparency over your real estate management.

With accurate, automated data flows, organizations enhance budget control and mitigate risks linked to financial discrepancies, ensuring more predictable and compliant operations.

Surface Management, Compliance Controls, and Project Tracking

Centralize all information about your property’s square footage (type, measurements, value) for precise and compliant tracking. The module also handles mandatory inspections and project tracking—types of work, dates, notes, and related documents. This gives you a comprehensive tool to anticipate legal obligations, plan maintenance, and optimize your real estate investments.

Automation in surface and compliance tracking not only boosts operational reliability but also strengthens decision-making with cleaner, real-time data visibility.

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Discover how Legal Suite can help your legal department actively and effectively manage your own and leased property portfolio.

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